Global Workforce Management.
Localized for APAC Complexity.
Empower your enterprise with Time & Attendance software built for APAC’s complex labor landscape. Automate Pre-Payroll, ensure 100% compliance, and optimize labor costs across the region.
Trusted by 1,800+ Industry Leaders Globally.
POWERING THE WORKFORCE OF INDUSTRY LEADERS
An Experience Your Workforce Will Love.
Ditch the clunky time clocks. Provide a consumer-grade mobile experience that employees actually enjoy using.
- Mobile-First: Smooth clock-in via Gaia App, Teams, WhatsApp, WeCom, Lark, or DingTalk.
- Self-Service: View real-time rosters, attendance results, and leave balances instantly.
- Quick Requests: Submit Overtime, Leave, or Shift Swap requests in seconds.
Automated Gross Pay & Labor Costing.
Eliminate Time Theft and automate cost splits—empowering Finance Leaders with a single, audit-ready source of truth for your multi-country workforce.
- Smart Attendance Verification: Support biometric clocks (Face/Fingerprint), plus mobile app (GPS, Wi-Fi, Bluetooth, Facial Recognition, Offline Mode).
- Gross Pay Automation: Configurable rule engine to automate overtime, allowances, and premiums calculation before payroll.
- Labor Cost Allocation: Automatically split costs across projects, stores, or cost centers based on actual working hours.
Built for Asia-Pacific’s Complex Labor Rules.
Global vendors often fail at local complexity. GaiaWorks excels where others struggle. Our configurable rule engine handles the intricate labor laws of Mainland China, Hong Kong, Southeast Asia, and Japan without custom code.
- China/HK: Native support for “Comprehensive Hours”, HK “713 Ordinance” & “468 Rule” readiness.
- SEA Regions: Strict OT caps and statutory holiday rules for Vietnam, Thailand, etc.
- AI Smart Monitoring: Proactive alerts and interpretations for upcoming regulation changes.
The Perfect Partner for SAP & Workday in APAC.
Maximize your SAP or Workday investment. GaiaWorks handles complex APAC time & attendance rules, ensuring precise, audit-ready data flows into your core HR platform.
- Certified Connectors: SAP SuccessFactors, PeopleSoft, Workday, Oracle, and ADP.
- Hardware Agnostic: ZKTeco, Hikvision, SenseTime.
- Bi-directional Sync: Data syncs in real-time.
Tailored for Your Industry
Retail Solutions
Labor Sharing
Automate tracking of borrowed staff hours between stores to eliminate manual reconciliation errors and ensure accurate cost allocation.
SPH Optimization
Align staffing to sales traffic to maximize conversion rates.
Manufacturing Solutions
Complex Shift Patterns
Handle complex “4-shifts-3-groups” patterns and rotating rosters with ease, ensuring seamless shift transitions and accurate overtime calculations.
Production Line Costing
Track time against specific production lines to calculate exact labor unit costs.
Logistics Solutions
Flexible Workforce
Rapidly onboard and manage massive casual labor pools during peak seasons. Automate contract signing and attendance tracking.
GPS & Geofencing Verification
GPS tracking for drivers ensures valid clock-ins at delivery hubs. Real-time location verification prevents time theft.
Property Management
Project Cost Allocation
Precise cost allocation for cleaners and guards to specific client contracts, giving you visibility into the true profitability.
Guard Tour System
Seamlessly combine attendance tracking with security patrols. Use QR code checkpoints to ensure staff are physically on-site.
Hospitality Solutions
Event-Driven Staffing
Instantly scale your workforce based on real-time banquet bookings and occupancy rates.
Split Shift Compliance
Automate complex “Split Shifts”. The system automatically validates rest periods to ensure compliance with labor laws.
Healthcare Solutions
Credential Management
Automatically block scheduling if a nurse’s certification is expired or incompatible with the specific ward.
Fatigue Management
Proactively monitor working hours to prevent staff burnout and ensure compliance with medical regulations.
Success with GaiaWorks Time and Attendance
Compliance at Scale for 10,000+ Staff
Faced with strict contracts triggering 1.5x-2x fines for staffing gaps. We automated complex “One Client, One Policy” rules, ensuring 100% fulfillment.
Unlock Similar ResultsWorkforce Agility Across 1,500 Stores
Shifted to a “Real-time & Mobile” strategy. Slashed payroll calculation time by 90% (from 5 days to 4 hours) while significantly curbing overtime costs.
See How They Did ItUnified APAC Workforce Platform
Centralized management for 13,000 staff across 10 distinct regulatory environments. Eliminated calculation errors and accelerated payroll cycle to 3 days.
Achieve Same EfficiencyFrequently Asked Questions
Why choose GaiaWorks over a global “All-in-One” suite?
While global suites excel at core HR data, We act as the ‘Local Calculation Engine,’ ensuring ‘Last Mile’ accuracy by natively handling complex shift patterns and statutory compliance rules (e.g., HK’s 713 Ordinance or local overtime laws).
Can GaiaWorks handle complex Leave Management and accruals?
Yes. Our module handles leave application, approval workflows, and real-time balance tracking. It integrates bi-directionally with your existing HRIS (like Workday or SAP) to ensure leave data and payroll are perfectly synced.
Does GaiaWorks provide attendance hardware or integrate with existing devices?
GaiaWorks is a hardware-agnostic software solution. We capture data via our Mobile App (GPS/Geofencing/WiFi) or by seamlessly integrating with leading hardware brands like ZKTeco and Hikvision via API to protect your existing investment.
How are timesheets generated and prepared for payroll?
The system automatically generates daily and pay-period timesheets based on attendance records, shift rules, and leave data. The output is Gross Pay ready, streamlining the process for your payroll provider.
Do you offer a mobile app for managers and supervisors?
Yes. Managers have a dedicated mobile view to monitor real-time attendance, approve overtime/leave requests, and check site status on the go, empowering field management.
Can we bulk upload rosters via CSV/Excel?
Yes. The system supports bulk importing of rosters using standard Excel/CSV templates. This is ideal for initial setup, handling large-scale schedule updates, or migrating data from legacy systems efficiently.
Does GaiaWorks integrate with SAP, Workday, or other HRIS platforms?
Absolutely. We serve as a certified ‘Local Calculation Engine’ extending the capabilities of global suites. We have proven connectors for SAP SuccessFactors, Workday, Oracle PeopleSoft, ADP, and more.
How long does the implementation typically take?
We offer a ‘Fast Track’ plan for standard requirements (Go-live in weeks). For complex enterprise rollouts, we use a phased approach to ensure zero disruption to your operations.